For your information the following terms
and conditions are stated for organisations working with coMMUni.
The following is our ‘Statement of Service’ as at March 2004
to partner organisations that offer volunteer opportunities. It outlines
the service we can offer and the types of information we may require.
If you wish to discuss any of the details below before agreeing to them
please contact the coMMUni office and we will be happy to discuss the document
with you.
1. Aims of this statement:
1.1 To allow volunteers from the university staff and student population
to undertake voluntary opportunities within local community organisations
in a safe and prepared manner, maximising the benefit for the individuals
and the community organisations involved.
1.2 It is understood that coMMUni can only promote volunteering opportunities
within not-for-profit organisations.
1.3 To establish appropriate opportunities and long term working partnerships
between the university and the community.
1.4 This agreement is intended to clarify the working arrangements for referring
volunteers through coMMUni to a host organisation.
2. Abbreviations:
2.1 Here after any reference to ‘organisation’ stands for any
organisation working with coMMUni.
2.2 The word ‘volunteer(s)’ in this document refers to staff
or students referred by coMMUni to an organisation.
2.3 The word ‘opportunity’ is an abbreviation of ‘any
voluntary opportunity offered by an organisation’.
3. The organisation agrees to:
3.1 Provide coMMUni, if requested, with the information required to complete
an opportunity checklist.
3.2 Complete an induction with any volunteer(s) referred by coMMUni.
3.3 Declare to coMMUni if a volunteer(s) would require a background and
/ or criminal records check before undertaking any voluntary work. If this
is so, it is expected that the organisation will carry out such checks in
the normal manner for a volunteer in their organisation.
3.4 The volunteer(s) will be reimbursed direct by the organisation for all
reasonable out of pocket expenses as is normal for all other volunteers
in the organisation.
3.5 Assist coMMUni in publicising our involvement and support of the organisation
by formally recognising our agreement in relevant publicity material the
organisation produces, i.e. an annual report.
3.6 Assist coMMUni in the evaluation of the relationship and volunteers
referred if requested.
3.7 Inform coMMUni if any other staff member or student from the university
(that they know of) volunteers with the organisation / makes contact with
the organisation even if they have not been referred by coMMUni.
3.8 coMMUni sharing all information it holds on opportunities with the organisation
with Community Exchange (this is within the Greater Manchester only) if
coMMUni deem it appropriate.
4. coMMUni agrees to:
4.1 Visit or otherwise contact the organisation before accepting the opportunity
in order to ensure as best we can that the organisation’s needs and
the role of the opportunity are fully understood by coMMUni.
4.2 Assess volunteer(s) to be referred to the organisation for opportunity
and endeavour to make a best-suited match between the opportunity and the
volunteer(s).
4.3 Give full details of any volunteer to the organisation upon request
but only with the express permission of the volunteer(s).
4.4 Display any opportunity information given by the organisation within
the university via established mediums of communication, i.e. website, posters,
literature. We reserve the right not to promote certain opportunities if
their activity / cause may conflict with the aims and purposes of MMU.
4.5 (If applicable) Negotiate with the organisation to agree to pay upon
receipt of an invoice for reasonable expenses relating to a volunteer. Final
payments will be negotiated dependant on the needs of each volunteer and
we will declare in advance when funds are no longer available. As a guide
an organisation could expect up to: · £50 towards travel costs
· £25 towards the processing of a CRB check · £75
towards training costs.
4.6 Ensure that coMMUni staff are contactable during normal office working
hours (excluding bank holidays) all year round.
5. Concluding notes:
5.1 It is further agreed that coMMUni is not a volunteer recruitment agency
it is a signpost service. This means that once a volunteer(s) is involved
in an opportunity with the organisation the volunteer(s) conduct and activity
is not the responsibility of coMMUni. The volunteer(s) is responsible to
and works under the organisation’s normal working practices as would
any other volunteer. |
